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Contract Design - Simplification and Visualization

 
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Contract Drafting Simplification and Visualization

Purpose
The purpose of this Network is to provide its members with insights into new trends and innovations related to the way that contracts are constructed and drafted and particularly in the area of simplification and visualization of contractual documentation.  

The objectives will be met by sharing ideas, discussing challenges, exploring new directions and, where appropriate, initiating research or inviting experts to present on key topics related to these topics.

Meetings will be virtual (by phone or webinar) unless in specific cases there is an agreed wish to have physical meetings or workshops to develop specific initiatives.

 

Mission
To inspire a growing Network involved in the construction and drafting of contracts to adopt new techniques and promote the creation of clear and easy to use contracts.

 

Objectives:

 
 
Network Updates

IACCM Member Meeting - Singapore

This is a great opportunity for IACCM member, guests, and anyone in the Procurement, Contracting, and Commercial Management to network and hear the latest new from around the globe.Join IACCM Director, Member Services and Business Operations, Asia Pacific, Jennifer Jarrard at the next IACCM Member Meeting in Singapore.This event is open to all IACCM members, member’s guests, and anyone in the procurement, contracting, and commercial space, and is free to attend thanks to our hosts Eversheds Harry Elias LLP.Members are encouraged to bring along their key supplier partners, customers, and others in your organisation who would value learning more about improving trading relationships.Date: Wednesday 21 August 2019Host / Location: Eversheds Harry Elias LLP,  SGX Centre 2, #17-01, 4 Shenton Way, Singapore 068807The nearest MRT stations are Raffles Place MRT, Telok Ayer MRT and Downtown MRT.Attendees will need to bring an ID for registration at the security desk at the lobby.Agenda:9:00 – 9:30 am      Registration and light Networking Breakfast9:30 – 9:35 am      Welcome by Host9:35 – 9:50 am      Introductions and Updates on IACCM News and upcoming events – Jennifer Jarrard, Director, Member Services, Asia Pacific, IACCM.9:50 – 10:15 am   Recent Trends in Dispute Resolution and Tips for Effective Contract Drafting – Francis Goh, Head of International Arbitration, Eversheds Harry Ellias LLP10:15 – 10:30 am Networking Break10:30 – 10:55       What You Need to Know About the Active Enforcement Framework - KK Lim, Head, Cybersecurity, Privacy and Data Protection, Eversheds Harry Ellias LLP 10:55 – 11:30 am Key insights from IACCM Asia Pacific Conference Melbourne July, 2019 and mini workshop on upcoming Asia Conference, Singapore October, 201911:30 – 12:00 am Close of meeting for further networking.Space is limited, so register now to reserve your seat.

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The days of the 1,000 page contract are gone

Twice last week, I heard from business executives that long, complex agreements are a thing of the past. I don't know whether they had been speaking with each other, or perhaps attending the same event, but both were forceful in their view that contracts must change - a sentiment that we strongly echo at IACCM.

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IACCM Asia Pacific Conference, July 2019

Watch some of the highlights from this year's Asia Pacific Conference in Sydney. Thank you once again to everyone who joined us - delegates, speakers, sponsors, startup hub participants, Leaders of the Future and Awards finalists!

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Visual contracts to support collaborative contracting

During the IACCM Australasia Conference in Sydney Australia back in 2016, I was introduced to a new mindset in commercial contracts, namely, 'collaborative contracting'. And ever since then, I have been an advocate for moving away from using overly complicated and technical contract documents that are full of confusing 'legalese' that could only be interpreted and understood by another lawyer. During the Conference, we were introduced to a new innovative 'comic contract' developed by attorney Robert de Rooy in South Africa. His new comic employment contract was produced in 2016 and was implemented for use with fruit pickers on farms in the Western Cape province. The resulting improvement to employer/employee relationships and to employee productivity was astounding. Although, at first consideration this approach is a a hard pill to swallow for the legally trained mind, there are immediately obvious benefits to the pictorial approach. Workers who may have learning difficulties or poor English skills, those people who learn better through visual communication, as well as young workers, could benefit from this novel approach. And other workplace documents that are distributed to an entire workforce, such as workplace policies, if written in such a visual format, could keep levels of engagement higher by capturing the interest of the reader long enough so they might actually read them in their entirety. The benefits of using simpler, more direct drafting are obviously beneficial. The use of quasi-Latin terms or words like 'wherefore', 'henceforth' and 'herewith' can be avoided, unless you are directly dealing with a judge or want to deliberately intimidate or scare the other party. Don't get me wrong, there are certain complex contracts which require a certain amount of 'legalese' and should be drafted by a competent lawyer. But contracts like employment contracts and simple service contracts should not be intimidating and should be in a format which both parties can easily understand without conferring with a lawyer. In August 2018, global engineering and infrastructure advisory company, Aurecon started using visual employment contracts, eliminating more than 4 000 words from their standard employment contract template to create a succinct and meaningful visual contract that uses illustrations to complement the text. The contracts were developed in partnership with Law Professor Camilla Andersen from the University of Western Australia. https://www.aurecongroup.com/about/latest-news/2018/august/aurecon-rsa-visual-employment-contract A contract is formed when parties agree on terms they intend to be legally binding. Agreement is the basis of any contract. Parties must have the capacity to contract, which means that they must have a clear understanding of the contents of the contract. The object of the contract must be legal and possible, it must be in writing, signed by the parties and must be observed. Lastly, for the contract to be binding, a court must be able to interpret it. Comic contracts can meet all these requirements. And as proponent of collaborative contracting, I feel this new form of contracting could result in a focus on building relationships between the parties. The examples of Robert de Rooy in South Africa, and of Aurecon in Australia, have motivated me to start working on a new visual construction contract which will combine comics, avatars and text balloons with simplified contract clause narrative. Anyone working in the international construction sector would certainly agree that there is a need to move away from unbalanced, hard to understand contracts which foster adversarial relationships between the parties. If anyone would like to contribute towards my endeavors, you are most welcome to send me individual commic scenes or avatars with the associated contract clause heading captioned underneath. Your name will be included in the forward of the contract proforma as a contributor. https://www.linkedin.com/pulse/visual-contracts-support-collaborative-contracting-jeff-b/

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IACCM's new Contracting Standards webpages available online

https://www.contractstandards.com/iaccm-contractstandards IACCM accomplished producing the Contracting Standards webpage. A pioneering and innovative development by IACCM. Great awareness of approaches outside our immediate company, industry and geography. Important value for trading relationships across boundaries. Well done Tim and your team. Regards,,,, Naser AlSulami Saudi Electricity Company Saudi Arabia

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Best Practices for Cutting Through Contract Chaos

Contract processes can be overwhelming, with different contract versions floating through emails, renewal dates approaching by surprise, and opaque approval bottlenecks slowing down workflows. Cut through contract chaos with Scout RFP. This is an interactive discussion about the world of contract management with Scout customer MDC Partners. In this webinar hosted by IACCM, you hear from Jason Cammorata, Vice President of Strategic Sourcing, about how MDC Partners is streamlining their contract process (including reviews, renewals, and more), what they are achieving by transforming this process, and the lessons they're learning along the way.

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NATURAL LANGUAGE PROCESSING

Hi everybody, for those interested, I came through this article written by Dr. Wei Li https://www.linkedin.com/pulse/overview-natural-language-processing-wei-li ; it's a quite technical essay...

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IACCM Contract Design Pattern Library has launched

Dear contract design innovators, in case you missed it, I just wanted to share the link to the IACCM Contract Design Pattern Library with you: https://contract-design.iaccm.com/ The Library is a new IACCM resource to inspire you and support you. It is a collection of guidelines, methods and real-life examples to help you create clearer and user-friendlier contracts. Design patterns are model solutions to recurrent problems, not ready-made templates. You need to pick and mix them depending on your contextual needs and the communication problems you want to address - and implement them yourself to fit your situation. The first release of the Library includes 12 patterns, plus some general introductory and guidance materials. It is an ongoing project and we will release more patterns and resources in the future, based on user needs and feedback. In addition to the support materials in the Library, you can learn more about the Library and how to use it by checking out the recording of the launch webinar: https://www.iaccm.com/resources/?id=10555&src=ContractDesignIntro2019 Feel free to reach out for questions/support/feedback! Stefania

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Graphics changes in negotiated templates

Have you tried using simplification techniques (text and visuals) in templates that may be changed during negotiation? I successfully launched a simplified confidentiality agreement with better layout and a timeline graphic, but found that logistically it is difficult to change graphics in a template if the terms change. I now want to apply the same techniques to a more complex template that will be negotiated more. Any thoughts out there?

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Introductory Fee Agreement (UK & EU Law)

Hi, Can someone help and explain to me what an Introductory Fee Agreement is all about? What shoud I cover or look for in order to draft it properly? Any hints appreciated.

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Applying Visual Enhancements to Contracting

I am thrilled to learn that there are organizations that are implementing this more user friendly and effective method of contracting. I have been seeing Statements of Work designed in this matter, however I have yet to see this implemented in the body of the underlying or master agreement. I am hopeful that this will become more of practice in the near future. To easily identify the key areas of an agreement is extremely important and I do believe that outcomes would be better and disputes minimized. I only wish my organization would adopt this more engaging approach toward contracting. It is always a struggle when the legal team is both judge and jury in contract content and design. It would be one thing if we were contracting solely with lawyers, but we are not. Vendors, clinicians and laymen should all be afforded every opportunity to thoroughly understand their obligations and protections and should not have to blindly sign on the line.

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Brunswick Short Forms

Hello Everyone! I amt he Contracts Development Manager at the University of Hull. We are in the process of distributing some funding which we have to various projects internally. We have a HFCE annual recurrent grant for 2017-18. This has a GCRF element and we are making awards through this for fairly small amounts. The money is being used to purchase services such as hiring event venues, conduction of surveys, questionnaires, this sort of thing. They are all based in developing countries and we have been conducting due diligence exercises. The projects are also subject to a selection process. I feel that the Brunswick Short Form is ideal for use in these circumstances. Does anyone have an alternative view on this? This will be the first time that I have used the Brunswick Short Forms at my institutin and I am trying to anticpate any potential problems before they happen.

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