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IACCM Contract Management Forum

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Sompo International
2016-12-07 17:13:33

Purchase Orders for Resource Contracts?

Hello - We have a very large contingent work force and are continually renewing short term rate cards due to the dynamics of business needs. I am sure you can imagine that this take a lot of legwork with regard to processing renewals and keeping up with Master Agency Agreements on a regular basis. I also work closely with the Accounts Payable group and what we also find a challenge is the back end processing to get those vendors/agencies paid. We currently use purchase orders (really contract numbers from our CLM system) but these tend to be time consuming as well, I just wanted to see what everyone else was doing out there?
 
 •   2017-01-05 14:50:23
I would raise a call off PO so invoices can be processed and hours agreed, I wouldn't raise a PO for each person each week
 
 
 •  Sompo International  •   2017-01-06 14:24:32
Hello Anonymous,

I appreciate your response very much. I do feel that maybe I wasn't as clear as I should have been on the way we currently process the paperwork for these resources or rather the time periods that we are working with. We currently have terms for these resources that range from one week to 12 months. That said, most of them are over 3 months and the majority run 3-6 months. So thankfully we are also only using PO's for anyone working more than 1 month and usually only the 3-6 month range resources are renewing on a regular basis. I hope that helps to paint a more clear picture of the situation.
 
 
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